Mae S. Bruce Library

Advisory Board Meeting

Minutes of October 9, 2007

 

The meeting was called to order at 12:30 pm by  Kim Holliday.  The following board members were present:

 

Kim Holliday

Linda Coyle

 

Sue Johnson

Sharon Tipton

 

 

 

 

 

Library Director Brenda B. Cheatham was also present, as well as our newest city councilmember,   Pam Schwertner.

 

There were no changes or comments regarding the July 10th  minutes.  The motion to accept these minutes was made by Linda and seconded by Sharon.  The minutes were approved by all.

 

Treasurer’s Report

 

Kim told us that the library did not lose funds from the cancellation of the moonwalk for the SRP. She also indicated that today was the first yearly fiscal meeting.

 

 

                         498.67 Balance 7/10/2007

                             2.05 deposit from cake

 

                         500.72  Balance 10/9/07

 

Director’s Report

 

  1. Brenda attended the HALS fall meeting in New Caney. As of 9/1/07 (FY08 for State), HALS will not give out any more hardware or software grants per State legislation.
  2. A news service will be available through HALS called info 24/7. It is a chat reference forum. It works as a link on a library web page. A librarian mans it 24 hours a day, 7 days a week.
  3. We received  the Lone Star Library Grant to fund the security position ($2,300) and collection development ($2,900).
  4. Brenda wondered what the expansion would cost and contacted the HALS office in August for a consultant’s help. Catherine Threadgill, Director of the Brazoria Library System put together a report identifying the projected costs. We all received a copy of this report.
  5. Per the library’s Strategic Plan, Brenda would like to work with board members to create one or more Powerpoint presentations to be used in a publicity plan to publicize the services and value of the Library to the community.

Old Business

 

  1. Jack Long Memorial bench has been narrowed down to 4-5 benches by Kim. We will be able to get a plastic one with “In Memory Of Jack Long” inscribed in it for $318.00. There are concrete benches available as well at a cost of $368.00. They would require an extra plaque to be mounted on them.

 

Kim will call to check on ordering the plastic one. It will take approximately 4 weeks to receive. Brenda indicated we have $200.00 in the memorial fund. Linda made a motion for the board to pay the remaining balance. It was seconded by Sharon. The motion passed.

New Business

 

1.                  Brenda indicated we need to fix the marquee in front of the library in the near future. Two years ago, replacement of the plastic facing was priced at $1,800. One side of the marquee is useable, but the other side needs repair. Unfortunately, the whole plastic case must be replaced, according to a vendor.

2.                  The board was going to call a special meeting to disband the board. At this point in time, the board will remain in place.

3.                  The board discussed options to get a Friends of the Library chapter in place. We talked about having interested friends come to the next board meeting. We also thought we might have the President of the League City Friends Group speak to a group of potential friends.

4.                  The book sale will be held Friday, October 26, 2007 from 10 am until 5 pm. Kim made flyers to be passed out. Pam took 50 copies with her to pass out at the Chamber of Commerce meeting. We will set up at 9 am and break down at 4:30 pm. Kim’s 4H group will help do both. At this point we need more donations. Pam suggested we call garage sale ads and ask that they donate any leftover books to the sale. Sharon will see about getting Lark’s tarp and a bale of hay. Kim will see about getting pumpkins. We will be decorating with a fall theme.    

      

           

The meeting was adjourned at 2:02 pm. The motion was made by Linda and seconded by Sharon.  The next meeting has been set for Tuesday, January 8th at 12:30pm.