Mae S. Bruce Library

Library Advisory Board Meeting

Minutes of October 7, 2004 Meeting

The meeting was called to order at 6:38pm. The following board members were present: 

Linda Coyle Lee Medley Kim Holliday
Barbara Wells  

 
   

 
   

 

Library Director Brenda B. Cheatham was also present. 

The minutes of July 7th were read.  The motion to accept these minutes was made by Lee and seconded by Barbara.  The minutes from the Special Meeting on August 12 were also read.  The motion to accept was made by Lee and Barbara seconded.

Member’s Report

  1. The Heritage Festival was a big success.  We doubled our money.  This year the book sale made over $200.  This will be deposited into a Library Advisory Board (LAB) bank account.  Lark is working on the paperwork.  Linda and Kim will sign the signature cards once the account is set up.

 

  1. The Quilt Raffle is also going well.  Lark spoke with The Post and a picture of the quilt will be printed in the paper.  The advertisement for the raffle has already been in the paper.  Brenda will also speak with the City to see if they can advertise the raffle on the City Marquee.

Director’s Report

Director Brenda Cheatham discussed the following items with the board members.

1.                  Brenda gave each member a copy of the Library’s Fiscal Expenses for the New Year.

2.                  The Oral History project that DeAnna was going to start will have to be put on hold.  She just doesn’t have the time it will take to conduct interviews.  Brenda may try to get approval for a part-time Adult Program Director that could take over this type of project.

3.                  Brenda handed each member a small brochure that discusses the TexShare database and is services.  The ability to use TexShare has been changing over the last few legislative sessions.  At one time, Texas paid the fees for access by public libraries to use these databases.  This year, all libraries will have to incur all costs.  Registered patrons of the library can use the TexShare databases from within the library and now at home by clicking on the link on the Mae Bruce web page.  The userid and password can be obtained at the library but can only be used by registered patrons.

4.                  On Tuesday, the Galveston County Library Advisory will be meeting.  Brenda will be giving her annual report.

5.                  The Lone Star Grant has come in.  Brenda will be speaking with the city council to discuss it’s usage.  Normally, this grant pays for the part-time desk clerk.  Brenda will be requesting that part of the grant be used to purchase a new computer for patron use.

6.                  On January 3rd, Brenda and the library staff will be conducting an inventory of the entire library.  She made a request for volunteers and will get back to us with specifics as the date gets closer.

New Business

1.                  Kim completed a first draft of the Annual Report.  We decided to add a new project title for the Restructure of the Library Advisory Board composition.  We stated the text that will be included in the project detail for this addition.  Lee made the motion to approve the report with the correction and Linda gave the second.

2.                  A brief discussion was held on some future projects that LAB would like to accomplish during this fiscal year.  They include a 2nd book sale and the 2005 Heritage Festival.  Other projects will be discussed as they arise.

3.                  LAB will be conducting another book sale.  This one will be held on the library ground and possibly in the community room depending on the weather.  The tentative date is set for Friday, December 3 and Saturday, December 4th.  This should coincide with the Winter Festival.  Lee has 2 10x20 tarps we can use.  Brenda will begin collecting more books and post it on the marquee.  A setup meeting has been set for Dec 2nd at 1:00 pm to organize the books by category.

4.                  Each member was given a copy of the completed LAB By-Laws.  The motion to approve them was made by Barbara and seconded by Linda.  Brenda will present these to the city council for approval.

 

Adjournment

The motion to adjourn was made by Barbara and seconded by Linda.  The meeting was adjourned at 7:55pm.  The next meeting is scheduled for January 13, 2005 at 6:30 pm.