Mae S. Bruce Library

Library Advisory Board Meeting

Minutes of August 12, 2004 Special Meeting

The meeting was called to order at 2:01pm. The following board members were present: 

I.                   Election of Officers

Lark made the motion to keep the existing slate of officers.  Barbara seconded her motion.  The officers for the 2004-2005 fiscal year will be as follows.

·        Linda Coyle – Chair

·        Barbara Well – Vice-Chair

·        Kim Holliday – Secretary/Treasurer

II.        Review of By-Laws

1.                  During the last Board meeting, Brenda asked for help in creating the Library Advisory By-Laws.  Linda and Kim volunteered.  They meet at the library and reviewed the By-Laws that Brenda drafted.  After making revisions, Kim updated those By-Laws for today’s meeting.

2.                  Kim read each article within the By-Laws.  When needed, the board discussed an article and made some changes to the first draft.

3.                  Kim will make the changes to the By-Laws document.  She will email/mail a copy of the revisions to each board member.  After reviewing, any changes will be made or a vote will be taken to adopt the new By-Laws.  The voting will be accomplished via email and telephone.

III.       Heritage Festival

1.                  Lark registered our Book Sale with the City to secure our booth spaces.  After discussing the setup times, we decided to meet on Friday, September 3 to set up our booth space.  We will meet at the library at 11:30 to pick up the tables.  Kim will bring her trailer to load them on.

2.                  After we have finished the initial setup at Runge Park, we will return to the library to load up the books in our cars.  The books will not be set up until Saturday morning.

3.                  For the setup, will  use Kim’s tarp and also try to get another one for the second booth space.  We will all bring chairs to place in the booth.

4.                  Kim will work on some price lists to display, as will as some nametags for those of us working in the booth. 

5.                  The work schedule will be as follows

Setup:   7:30

8:00 – 12:00     Kim and Lark

12:00 – 4:00     Linda and Barbara

Clean up:          3:00

Adjournment

The motion to adjourn was made by Lark and seconded by Barbara.  The meeting was adjourned at 3:45pm.